Harvest is one of the most demanding stretches of the year for grain terminals. Trucks are lined up at the scale, producers are calling for receipt totals and settlement numbers, and your team is juggling grain intake alongside any fall fertilizer and input business you run. It’s the season where every minute of downtime or every misfiled ticket has a ripple effect. That’s why we’ve put together this harvest checklist for agrē Grain users — a few proactive steps now can mean the difference between a smooth harvest and a chaotic one.
Confirm Your System Is Ready for Peak Load
Before the first truck rolls in, take time to review your agrē setup. Make sure every scale operator and intake clerk has their own active login, and that seasonal or temporary staff have accounts set up in advance rather than on day one of harvest. Review role permissions so staff only have access to what they need, and confirm you have enough user licenses to cover everyone working the scale and office simultaneously during peak hours.
Get Your Grain Intake & Scale Integration Dialed In
Harvest is the ultimate test of your agrē Grain and integrated Scale Systems connection. Confirm your scale tickets are flowing into agrē cleanly, premiums, discounts, and storage settings are configured correctly for the commodities you’re taking in, and storage locations and bin capacities are up to date. A quick test run before the rush hits can catch configuration issues while there’s still time to fix them, instead of during a lineup of trucks.
Harvest is also when producer advances matter most. agrē Grain lets you issue advances directly against grain receipts, so producers aren’t waiting on final settlement to see some cash flow. Confirming your advance process is set up correctly before the rush means one less phone call for your team to field.
Give Producers Real-Time Visibility
Harvest is when your phone rings the most, producers wanting to know their contract details, receipt totals, and where their settlement stands. If you’re using Grower Central, agrē’s white-label customer portal, make sure it’s promoted to your producers before harvest starts. Grower Central’s agrē Grain integration gives producers 24/7 access to purchase contracts, grain receipts, settlement details, and payout documents, so they’re not waiting on a callback to find out where things stand. If you’re not already using Grower Central, our AgVend Integration is another option built specifically to give producers self-serve access to their tickets, contracts, and settlements. Either way, less time on the phone repeating information means more time for your team to focus on the trucks in line.
Stay on Top of Settlements & Reconciliation
Grain settlements during harvest directly affect your cash flow and year-end accuracy. Use agrē’s settlement and reconciliation tools to keep contracts, delivered bushels, and payments aligned in real time, rather than trying to untangle it all after harvest wraps up. Running your Grain reports regularly through the season, instead of waiting until the end, makes it much easier to catch discrepancies early, and keeps you ready for CGC compliant reporting whenever it’s needed.
Your Backups Are Already Covered & Know How to Reach Support
Harvest is not the time to worry about data backups, and with Tronia’s agrē Hosting Service, you don’t have to. We run hourly database mirroring and daily full backup processes, backed by a fully replicated disaster recovery environment, so your data stays protected even during your busiest week.
Preparation now can save your team hours of stress once the trucks start rolling. If you have questions about any of the tools mentioned here, or want help getting your system harvest-ready, reach out to our Customer Service team at support@tronia.com or toll free 1.888.987.6642.
Not using agrē Grain yet? Send our sales team a quick hello at sales@tronia.com and we’ll get you harvest ready.
Here’s to a smooth, productive harvest season.